The 47th Annual Art in the Park
Contact firstname.lastname@example.org for details
The first Sunday of June
June 7, 2020 !
Rain or shine
The Outdoor Show takes place in Center Park, Manchester Connecticut
At the intersection of Main Street (Route 83) and Center Street (Routes 6/44)
TIME: 10am – 4pm
TIME: 10am – 4pm
ARTIST VENDORS: Fine artists and high-quality crafters producing original, hand-crafted work such as painting, ceramics, sculpture, photography, digital art, illustration, jewelry, fiber arts, etc. are welcome to apply.
LIVE & INTERACTIVE ART: Artists are encouraged to host interactive projects or provide demonstrations for learning and entertainment. Please notify us upon registration if you would like to formally schedule demonstrations and/or what projects you will present.
PERFORMING ARTISTS ARE INVITED! The Main Stage will feature music, vocals, spoken word and dance of all kinds. Please contact us if you would like to perform. The schedule is limited.
FOOD VENDORS: Specialty food vendors and trucks are welcome in designated areas. Advance registration is required. Manchester food licenses and permits are mandatory. Contact the Town of Manchester two weeks in advance. No water or electrical available. Health Department inspections apply the morning of the event. Click here for Town of Manchester Health Packet
REGISTRATION: Registrations are accepted by hard copy or online. You will be asked for 4 images representing your work.
ACCEPTANCE & AWARDS: Juror will review artists’ work and applicants will be notified of acceptance via email. Awards to be determined.
COLOR BROCHURE & DEADLINES: In 2020, the brochure will be online rather than hard copy. To be included in the color brochure that lists each artist individually with an art image, description of your work and contact information, apply by May 1st. Applications will be accepted through the month of May or until we are sold out.
BOOTHS: Most of the 10’x10′ booths (true size is 11’x11’) are grouped in pods of 4 making each a corner with 2 sides open to the public. Artists are responsible for set up (some volunteer assistance available). Secure all displays for the safety of your work and public safety. There is no limit to the number of pieces you can exhibit. Email the coordinator if you have other requirement such as a free-standing booth (open on all sides) or prefer to have only one side open. See a sample Map.
PODS of 4 booths: Start the first leg of your canopy at the + in the middle of your pod so that vendors sides are touching and people cannot walk between booths. Keep the pods tight.
CANOPY TENTS & DISPLAYS: Pop-up 10’x10’ canopy tents are suggested. Weights or stakes are required. Be mindful of securing all displays for the safety of your work and the public. Weights can be purchased or handmade such as gallon jugs, cinderblocks, most using bungee cords. Google “making canopy weights” or click here for a video or sample photos. Stakes are also effective in securing tents. Racks and art panels for hanging work are suggested. There are many creative possibilities such as wire grids, lattice and many more things you can find in the hardware store – some that can hang off the frame of your tent. Lightweight or heavy-duty panels can be purchased.
TENT SHARING: Tent sharing wa not available in 2019. If you do not have access to a tent, we may be offering larger shared tents for individual artists or groups. Extra charge depends upon arrangements made with the rental company. Help installing the tents is required. Payment must be made in advance.
PLACEMENT & NAME BADGES: Your booth number and placement will be emailed to you in advance. If you have special requests, email Cynthia in advance. Distinct lines are drawn on the grass marking out booths. There will be an ID sign that you should keep visible by attaching it to a leg of your tent throughout the day. You will find your name badge attached to your sign. Please wear it!
EVENT DAY SET UP: Grounds open at 7 a.m. No entrance earlier unless advance arrangements have been made. Cynthia and volunteers will be onsite to check you in It is mandatory that you arrive in time to set up and open promptly at 10 a.m. No late arrivals. Cars are allowed on the walkways (entering from Main and Linden) before 9 a.m. Park near your booth, unload quickly onto the grass and move your car immediately to designated parking. All cars must be out of the park by 9 a.m. sharp. Click here to see Vendor Map. BE COURTEOUS and CAUTIOUS!
EARLY SET UP: There is no Saturday set up allowed because there is a concert in the park on Saturday night. Questions can be directed to Cynthia at email@example.com
PARKING: There is NO parking on Main or Linden Streets or in the Court Lot. Please obey this as you want to be sure there is ample and convenient parking for visitors.
BREAKDOWN, CLEAN UP: It is mandatory to remain open thru closing. See the coordinator before breaking down early for any reason including severe weather. Bring 2 people or arrange for a sitter at some point so you can enjoy the event. Disassemble and pack up your display before driving your car in. Remove all property at closing unless otherwise arranged and it goes without saying to dispose of garbage.
RENTALS & ELECTRICITY: Table and chair rentals are available in advance through the coordinator for an extra charge. There is an electrical box next to the stage for charging phones. No electricity is available at booths.
SALES: Sales are handled by each vendor with no commission taken. You may exhibit and sell your artwork, prints, other artistic projects and commission work for the future.
CREDIT CARDS: We suggest you be equipped to accept card payments. You can use Paypal (https://www.paypal.com/webapps/mpp/credit-card-reader-how-to) or Square (https://squareup.com/start). Both have swipers that connect into smart phones. Both take a percentage of the total sale and have a smartphone app to download. You can use your data over your phone plan for sales or connect via wifi. Swipers are free or can be purchased retail.
CONNECTICUT TAX NUMBERS ARE SUGGESTED: It is fairly simple to apply for a Tax ID # online at www.CT. gov or go directly to the application form. To apply in person, visit the Department of Revenue Services, 25 Sigourney Street, Hartford, CT 06106. 860-297-5962. To sell goods in Connecticut, a Tax ID # is required by law and requires a one-time payment and no annual renewal. The decision and responsibility lies with the vendor. Please display your certificate at your booth.
INSURANCE AND LIABILITY: Arts in Real Time, Inc., Young @ Art, Pride of Manchester, the town of Manchester, Cynthia Bulaong, volunteers and staff assume no responsibility for the value of artwork. Artist is responsible for their own insurance against theft or damage at any time.
WEEKEND ARTIST INSURANCE: Artists can purchase low-cost, short-term insurance policies at companies such as www.actinsurance.com. Additionally Insured should read: Artists in Real Time, Inc., PO Box 1138, Hartford, CT 06143.
GROUP SHOW: There was no Group Show in 2019. We are seeking a venue for a Group Show that would feature an artwork from each artist. Participation is optional but encouraged. If an artist wishes to only take part in the Group Show, contact Cynthia Bulaong directly at firstname.lastname@example.org for details.
OPENING RECEPTION: There is no Opening Reception in 2019. To help promote and energize Art in the Park, we are discussing the possibility of having an event in advance of the Art in the Park weekend. It would take place at the location of the Group Show.
VOLUNTEERS: Pre-event, consider lending your help and expertise (or that of your family, friends or contacts) in all areas of marketing, administration and fundraising. We need other assistance building signs, poster distribution, hanging banners, and many more jobs. For the day of the event we will be seeking two dozen volunteers and appreciate if participants will help circulate the invitation.
All donations are tax deductible to the full extent of the law.
All donors will receive an acknowledgement after the event for tax purposes.
DONATIONS: Please think of us if you have access to goods or services that would help our general operations, supplies, copy and print, food and hospitality, etc. AITP is produced with a small budget by non-profit organizations. An attempt to expand and improve AITP will carry additional expenses. Contact email@example.com.
CASH DONATIONS: Cash donations are appreciated and come along with various benefits including a listing in the program (please inform us if you wish to remain anonymous). Checks can be made out to AITP and mailed to: AITP, PO Box 362, Hartford, CT 06141 or by clicking here.
SPONSORS: We are seeking corporate and community support. Personalized Sponsor Kits, that spell out benefits and giving levels, are available. Please share any prospective supporter contact information with us!
AITP reserves the right to refuse any individual, organization or booth set-up. All content subject to AITP approval.
EVENT DAY ONSITE COMMUNICATION – CALL 860-560-1100 (no texts)
For more information, contact Cynthia Bulaong, Event Coordinator at firstname.lastname@example.org
Click here to pay online with Paypal
or Send check to AITP and mailed to AITP, PO Box 362, Hartford, CT 06141